Privacy Policy
Last updated: 3 April 2026
Introduction
FleetShare (“we”, “us”, “our”) provides a company car sharing platform. This Privacy Policy explains how we collect, use, store, and protect personal information when you use our website, APIs, and related services.
Information we collect
We may process: account details (such as name, email, and role), company and fleet data you enter, reservation and vehicle usage information, driving licence data you or your organisation submit for verification, technical logs (IP address, browser type, timestamps), and communications you send to support. Exact categories depend on how your organisation configures the service.
How we use information
We use data to provide and improve the service: authentication, reservations, notifications, reporting, security, fraud prevention, and compliance with applicable law. Licence-related data may be processed by automated or AI-assisted checks where your organisation enables those features.
Legal bases and sharing
Processing is typically based on contract (providing the service to your organisation), legitimate interests (security and product improvement), or consent where required. We may use subprocessors (e.g. hosting, email, analytics) under appropriate agreements. We do not sell your personal information.
Retention and security
We retain information for as long as needed to operate the service and meet legal obligations. We apply technical and organisational measures designed to protect data; no method of transmission or storage is completely secure.
Your rights
Depending on your location, you may have rights to access, correct, delete, restrict, or object to certain processing, and to lodge a complaint with a supervisory authority. Contact your organisation’s administrator or us using the details your deployment provides.
International transfers
If servers or subprocessors are located outside your country, we rely on appropriate safeguards where required by law (such as standard contractual clauses).
Changes
We may update this policy from time to time. We will post the revised version with a new “Last updated” date. Continued use after changes constitutes acceptance where permitted by law.
This document is provided as general information only and does not constitute legal advice. FleetShare operators should have policies reviewed by qualified counsel for their jurisdiction.